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Video Conferencing Terms and Definitions

Video Conferencing (VC) is fast connecting people together for face-to-face meetings across the globe.  However, when tying to set up, connect or even discuss video conferencing options, the language and terms used can be challenge for those not in the IT department.

Below are list of commonly use video conferencing terms you’ll most likely come across on when engaged in a conversation regarding VC.  Their definitions are there to help better understand what your IT department or video conference equipment sales representative is talking about:

Endpoint: The physical camera equipment or software used to make a video connection. They can be in the form of a room based system, desktop client, or a mobile device.

Content Sharing: Showing your desktop or specific content such as power point presentation, word or excel documents, pictures etc.

Point to point call: Communication between two endpoints. This is in contrast to a multipoint call where there are three or more connections on the call.

Multipoint Call: Communication between 3 or more connections. Multipoint calls connect using either a hardware or a cloud based bridge.

Firewall Traversal: Technology that creates a secure path through the firewall. This enables traffic from an organisations internal network to internet at large.

Interoperability: The ability for systems to work together. With video this means different endpoints being able to connect together for a video call.

Room based systems: Portable or non-portable dedicated systems with all the required components for a video call. This usually includes a camera, codec, control computer and all electrical interfaces. Typically, microphones and a display will connect to the system as well.

Streaming: A Method of relaying data (video) over a computer network as a steady continuous stream, and allowing playback to proceed while subsequent data is being received.

H.323: A standard video protocol that manufacturers use that allow their systems to speak the same language. It controls audio and video signals, bandwidth, and call control.

SIP: A video protocol designed to enable the communication and connection of devices across networks. This is an older protocol that was designed more for closed systems that would ultimately connect via gateways to other closed systems.

Keep in mind that not all conferencing hardware is the same, if you need support in finding the right system to suit your business needs, please give us a call on 1300 369 829 or visit www.videoconferencingaustralia.com.au

10 Reasons to Use Video Conferencing

Video Conferencing Equipmet in ActionVideoconferencing is a excellent way to supplement (not replace) face-to-face meetings.

Not all conferencing hardware is the same, if you need support in finding the right system to suit your business needs, please give us a call on 1300 369 829 (M-F 8am-5pm AEST) or email us.

Video conferencing has expanded beyond the room with Mobile video conferencing ClearSea on iPad, iPhone and Android phones/tablets.

Here is an adapted list of the top 10 reasons to choose Video Conferencing:

#10 Reliability: Hold your meeting regardless of weather, flight delays, or other “acts of God.”  Over the last few years, regardless of whether I was in Iceland, the Amazon, or on the Iraq border, I was always able to connect with the VSee team no matter where I was.

#9 Increase Productivity: Meet as much as you need to get the job done instead of only when you’re scheduled.  One of our large customers discovered that the average VSee call is only 10-15 min long while traditional scheduled meetings tend to be 45 minutes.  The reason is that with VSee, it’s so easy to bring someone into the conversation that there’s no pressure to fill up an hour to justify the scheduling overhead.

#8 Efficiency: Be in two places at the same time (or nearly at the same time)—Germany at 9 a.m., Japan at 2 p.m.  On my last day here in Singapore, I had six in-person meetings and it was exhausting.  At home, I routinely visit 10 to 15 places via VSee every day and still have energy to spare.

#7 Save Time: No need to wait for people to travel from the four corners of the earth to have an effective meeting.  Why are large companies slow to get things done?  Because decisions tend to get delayed waiting for meetings to happen.

#6 Improve Employee Morale: Let’s be honest:  A lot of traveling is tiring.  People need time to recover and they don’t always get to go to enjoyable places like Honolulu.  (Although sometimes they do.  I am writing this from Singapore, one of my favorite countries.)

#5 Save Money: Need I explain?  Plane tickets, parking fees, hotel costs, meals, rental car/taxi costs…multiply by the number of people traveling and the number of times per month.

#4 Tighter Security: Keep your trade secrets in-house.  Less chit chat outside the office means less opportunity for eavesdroppers.

#3 Improve Safety: Yes, this is kind of morbid, but I know parents who never travel on the same plane because of the possibility of a crash.

#2 Convenience: Easily add key personnel, interns, or a surprise speaker with the click of a button and at no added cost.  This impromptu ad-hoc collaboration style is one of the key design principles behind ClearSea.

#1 Increase Productivity: Did I mention this one already?  All of the above reasons added together means less time wasted on the road, less time wasted recovering from the road, and more time spent getting the job done, resolving unexpected problems, having more opportunities to meet with team members and build better working relationships, and making better decisions.

** For the BEST wholesale prices on video conferencing equipment in Australia visit www.videoconferencingaustralia.com.au

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Reference:
Schaphorst, Richard.Videoconferencing and Videotelephony: Technology and Standards, 2nd Edition, pp. 9-11. Boston Artech House, Inc., 1999.